PLANNING COMMISSION MEETING
MINUTES for April 16, 2007

Attendance: Debbie Brown, Dan Nance, Pat Rice, Bill Savage, Ward Sherman, City Attorney Tom Beeman, and Planning Director Tom Doan.

Absent: Dave Roby and Dean Worsley

Approval of past minutes: Mr. Savage notes that the minutes from March 19, 2007 needs to be changed from form to from in the first paragraph on the second page. Ms. Brown makes motion to accept minutes from March 19, 2007 with noted changes, Mr. Sherman seconds, and all agree.

Old Business: The Historic Map was passed out to each of the board members. Mr. Rice states that the red line is the old district and the orange line is the new one combined with the old one. Mr. Beeman asks if the classifications are finished yet. Mr. Sherman replies it will be finished by the next meeting. Mr. Savage asks if Mr. Doan has the other classifications from the Main Street Committee member Terry Jones. Mr. Doan says that he has that in the office.
Mr. Rice asks if Mr. Starr has completed any of the immediate problems he was to take care of. Mr. Doan responds that Mr. Starr has not. The only thing he has done was to take the shrubs down and he keeps taking the barricades provided by the street department away. Mr. Sherman asks if we can yank the 90 days given at the last meeting and send him to court. Mr. Rice discusses the three main issues that were supposed to be taken care of immediately. Mr. Sherman motions to yank his 90 days and send him to court, Ms. Brown seconds, and all agree.

New Business: East Main Street Christian Church- 1801 Main Street- Addition to church of 14,223 sq. ft. Steve Acres approaches the board. He is an architect on the project. This new addition will be a one story brick exterior. It will contain an in house kitchen, multi-use room, etc. There will be 79 parking spaces available. The multi-use room will be able to hold about 450 people. The on street parking on 19th Street will be angled parking. The parking will be asphalt and a portion will not be asphalt for a year because they want to let it settle where the house was. They were told to check with the Department of Highways to make sure they were okay with the placement of the building and they were. They will have to supply new water service from the North side of Main Street to the East side of the building. It will have a sprinkler system for safety. The old combination sewer will be taken to South 18th Street. They cannot connect drainage water into the sewer. Mr. Acres shows a drawing to the board members of what this new addition will look like once it is completed. They want to keep the look the same with the new addition and the current building. Mr. Acres makes the board aware that the also are having to re-route the gas main to the East side and the electric and phone lines will be moved further South around the building. Mr. Nance asks how far south the power line will go. Mr. Acres replies about 15 feet south of where it is now. Mr. Nance has a problem with the angle parking. He states that there are people that live there and one of them will not have a place to park. Mr. Sherman feels that this will gain parking because it is going to be public parking. Mr. Nance states that during church hours these people will need a place to park when they come home. Mr. Sherman states that his only concern was if the sidewalk was going to disappear, but he can see now that it will not. He doesn’t see any problem with this and feels that it will look very nice. Mr. Beeman asks if the church will maintain those spaces. Mr. Acres says that they will. Mr. Beeman wants a letter stating that the church will maintain the spaces. In the audience, Mayor Taylor asks if the church would be willing to designate a handicap space for the neighbor. Mr. Acres don’t see a problem with that. They discuss if the spot needs to be handicap size or just designated handicap. They decide to place a private parking sign in the furthest angled parking space for the neighbor. Mr. Doan makes the board aware that everything is paid for by the East Main Street Christian Church. Mr. Sherman asks how far on 18th Street will the sewer and water be relocated. Mr. Acres shows him a map. Mr. Sherman asks if they are redoing the curbs and sidewalks on 18th Street. In the audience, and engineer from Weihe Engineering states that they will only redo them if they are damaged. Mr. Acres states that the lighting will be from the existing as well as supplemental lighting from the building. Mayor Taylor asks if they are putting new sidewalks and curbs on 19th Street. Mr. Acres replies that they are. Mr. Sherman makes a motion, with the exception for private parking for the neighbor, to accept the site plan as is. Ms. Brown seconds and all agree.

Forest Glen Phase II- South L St. Between blocks 13th and 14th St. Adding two buildings with five units in each one. Ms. Carla Naum from New Hope Services and Jim Scheumann from Thompson-Thrift Construction approach the board. Carla states that two buildings with five apartments in each will be located across from Forest Glen. Forest Glen has a significant waiting list for people to live there. They will be putting in 21 parking spaces with five carports in front of building one and two. They want to preserve the trees. There will be lighting in the parking lot as well as on the front and back porch of each apartment. They are still working on getting an on-site dumpster or commercial cans. Ms. Naum states that the trash area will be enclosed. She states that the plan does have one issue. The eastern boarder is about four feet over the setback, but they have applied for a variance, and are waiting for the meeting next Thursday. The only difference between these apartments and Forest Glen is going to be the interior. These apartments will be one or two bedroom apartments. They discuss that the water ends at the east side of the building. The storm water goes to the west side into the center of sanitary. Mr. Savage states that the storm water is separate. Jim states that from the request of the fire chief, they will be adding a fire hydrant on the south east corner of South L Street. There will be one handicap accessible unit. Mr. Sherman asks who these will be targeted to. Carla says they are for seniors 55 and older and will have two market rates. Mr. Savage asks if they are still waiting on the water meter information from Mr. Beeman. Mr. Beeman is still checking on it. Carla makes the board aware that the carport issue with Forest Glen is affecting them too. New Hope Services is waiting on these to be finished so that they can purchase Forest Glen. Mr. Doan states that he has spoke with the contractor and they should be there this Friday and/or no later than Monday. Mr. Sherman makes motion to accept the site plan contingent on water meter information and the setback approval from the BZA. Mr. Nance seconds and all agree. Mr. Savage asks if there will be sidewalks on South L Street. Carla responds that there will be a sidewalk connecting the two buildings together.

JC Wright- 1309 N. D St. He is interested in placing no parking signs between North D Street and 13th and 14th St. Also, would like to discuss no truck traffic on North D and 12th St. Mr. Rice states that Mr. Wright came into the office on 4-4-07 and filled out a complaint form wanting this to be considered by the board, however he is not here. Mr. Sherman feels that we should not consider this until he is here. Mr. Sherman makes motion to table this until next month, Ms. Brown seconds, and all agree. Mr. Rice asks Mr. Doan to send Mr. Wright a letter to inform him of the meeting.

Adjournment: Ms. Brown makes motion to adjourn, Mr. Sherman seconds, and all agree.
Meeting Adjourned.

_______________________________
President